[Insight] The Ultimate Checklist for Hiring a Portable AC Unit for Your Event

The Ultimate Checklist for Hiring a Portable AC Unit for Your Event

Planning any kind of corporate or business events or even music festivals, big or small, requires attention to detail, all while ensuring a comfortable environment for your guests. Hosting an event in Australia, a country where temperatures can easily surpass 40 degrees in the peak of summer, it’s imperative to not overlook climate control and keeping our guests at a regulated temperature.

If you’re wanting to hire a portable AC unit for your upcoming event, your safest bet is an air conditioner unit at Aircon Rentals. With over 40 years of experience in industrial and commercial air conditioning and refrigeration rental services and avid users of cutting edge solutions , we combine our longstanding expertise with hi-tech customised and innovative solutions to position us as the very best solution provider in the HVAC&R rental business. Don’t believe us? Take a look at some of our Aussie highlights:

• The 2000 Sydney Olympic Games,
• Sydney Royal Easter Show
• The Australian International Airshow (past 9 years)
• Glebe Island Convention Centre
• Brisbane’s 2016 G8 Conference.

Renting a commercial portable air conditioner (AC) is arguably the most effective solution in order to maintain optimal temperatures, resulting in a successful event. This checklist will guide you through the essential considerations for air condition hire, helping you make an informed decision.

1. Assess Your Cooling Needs

Begin by evaluating the specifics of your event. Consider the size of the venue, as larger spaces may necessitate multiple units or specialised equipment to ensure even temperature distribution. The number of attendees also plays a significant role; a higher guest count can increase ambient temperatures due to body heat, requiring additional cooling capacity. The nature of the venue, indoor or outdoor, will also influence your cooling strategy. Outdoor events, for instance, may demand units with higher cooling capacities or specific features to combat external heat sources.

2. Selecting the Appropriate Portable AC Unit

Once you’ve assessed your cooling needs, it’s time to choose the right type of portable AC unit. For targeted cooling in specific areas, spot coolers are ideal. For instance, Aircon Rentals offers a 10kW Mobile Spot Cooler, which is perfect for such applications. If you require cooling for larger spaces, package units like the 20kW or 90kW models provide robust solutions. These units are designed to operate in extreme conditions, ensuring reliable performance throughout your event. For venues where traditional exhaust ducting isn’t feasible, water-cooled split systems, such as the 4.5kW or 7.2kW models, offer efficient cooling without the need for external venting.

3. Power Supply and Ventilation Considerations

Ensure that your venue’s power supply can accommodate the AC units’ requirements. Some units may need specific power outlets or higher voltage connections. Proper ventilation is also crucial, especially for units that expel warm air. Good ventilation keeps things running smoothly and prevents heat buildup, which could compromise the cooling effectiveness.

4. Noise Levels and Aesthetics

The ambience of your event is essential. Go for AC units that operate quietly to avoid disrupting speeches, performances, or networking sessions. Aircon Rentals provides units that are both aesthetically pleasing and quiet in operation that blend seamlessly into your event setting without causing distractions.

5. Professional Installation and Support

Partnering with a reputable provider like Aircon Rentals ensures that you receive professional installation and ongoing support. Our experienced staff can assist you in selecting the right solution and equipment tailored to your event’s specific needs. With a wide range of products and services, including reverse cycle air conditioning, chillers, power generation, dehumidifiers, heating, ventilation, and refrigeration equipment, Aircon Rentals is equipped to handle various event requirements. We offer nationwide service, operating 24/7 across Australia, ensuring that assistance is always available when you need it.

Hire a Portable AC Unit for Your Event with Aircon Rentals

By following this checklist and collaborating with experts, you can ensure a comfortable and successful event environment. For all your portable air conditioning hire needs, Aircon Rentals is the go-to provider, offering a large variety of units designed to meet diverse event requirements. Explore our extensive product offerings to find the perfect cooling solution, rent an air conditioner with Aircon Rentals for your next event.